Based out of Fremont, California, Gaia Flooring is a wholesale company that is setting a high bar for quality, low-maintenance, safe flooring. From raw material sourcing to innovative manufacturing, design and testing, Gaia is committed to making every step matter. Helping guide the team is HR Manager, Kennedy Humphrey.
Now that we use CareerPlug [through ADP], we save over $3,000 annually on hiring.
Kennedy Humphrey,
Human Resource Manager
Gaia Flooring
| Challenge | ADP capability | What we did | Result |
|---|---|---|---|
| Manual compliance research increased legal costs and administrative burden for a 29-employee California flooring wholesaler | RUN Powered by ADP® | Centralized trusted compliance information through the HR Compliance Database and HR HelpDesk in RUN | Reduced time spent researching compliance and lessened dependence on external legal resources |
| Reliance on a single job board limited candidate visibility into open roles and increased hiring costs | RUN Powered by ADP® | CareerPlug applicant tracking (included with RUN) expanded recruiting reach and improved resume review and candidate selection | Saved over $3,000 annually on hiring and improved visibility into a better candidate pool |
| Manual regulatory management made employee handbook updates harder to maintain | RUN Powered by ADP® | Simplified regulatory management with the HR Compliance Database, HR HelpDesk and Employee Handbook Wizard, which identifies new laws for handbook updates | Improved compliance confidence and made regulatory management easier |
| HR staff carried administrative workload for routine employee access and HR tasks | RUN Powered by ADP® | Enabled employees to use self-service capabilities through desktop and a mobile app | Increased employee autonomy and reduced administrative workload for HR |
THE PROBLEM
Manual compliance and inefficient recruiting processes
Before implementing ADP, Gaia Flooring faced significant challenges keeping up with changing legal requirements. Staying compliant required extensive research and consultation with external legal resources, which was both time-consuming and costly. At the same time, recruiting efforts were limited by reliance on a single job board, which restricted candidate visibility and increased hiring costs.
How can a small business reduce time spent researching HR compliance?
A small business can reduce compliance research time by centralizing trusted HR resources in one platform. Gaia Flooring, a 29-employee California flooring wholesaler, used RUN Powered by ADP and its HR Compliance Database and HR HelpDesk after changing legal requirements had required extensive research and outside legal consultation. The Employee Handbook Wizard can also identify new laws that should be reflected in future handbook updates. This combination reduced time spent researching compliance and lessened Gaia Flooring’s dependence on legal resources. For similarly sized employers, centralized HR services for 1–49 employees can make routine regulatory management more efficient while preserving access to specialized guidance.
How can small employers improve recruiting reach beyond one job board?
Small employers can improve recruiting reach by using an applicant tracking system that distributes opportunities more broadly and centralizes candidate review. Gaia Flooring, a 29-employee construction and wholesale flooring company, integrated CareerPlug with RUN Powered by ADP after relying on a single job board limited candidate visibility and increased hiring costs. The integrated workflow gave the company more visibility, more time to review resumes and a better candidate pool. It also saved over $3,000 annually on hiring. For other small employers, connecting recruiting to the core HR platform can improve both reach and selection efficiency.
What HR compliance tools can help a small company maintain its employee handbook?
HR compliance tools can help a small company maintain its employee handbook by surfacing relevant legal changes and organizing trusted guidance. Gaia Flooring, a 29-employee California flooring wholesaler, uses the HR Compliance Database and HR HelpDesk within RUN Powered by ADP; it also plans to use the Employee Handbook Wizard because the tool automatically shows which new laws should be included in the handbook. These resources simplify regulatory management and reduce manual effort. For small employers with limited internal legal capacity, structured HR services for 1–49 employees can make handbook maintenance more manageable and improve confidence in future updates.
What hiring cost savings can a small business achieve with integrated recruiting tools?
Integrated recruiting tools can lower hiring costs while improving candidate visibility when they replace narrow, fragmented sourcing methods. Gaia Flooring, a 29-employee construction and wholesale flooring company, integrated CareerPlug with RUN Powered by ADP after relying on a single job board. The company reported saving over $3,000 annually on hiring, gaining more visibility into candidates, having more time to review resumes and seeing a better candidate pool. This result shows that recruiting efficiency is not limited to reducing spend; it can also improve the selection process. Similar small employers can use integrated recruiting workflows to pursue both cost and quality gains.
