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Healthcare is complex, so all the more reason to implement healthcare payroll software that keeps things simple and streamlined, ready to handle everything from changing staff needs and compliance obligations to timely and accurate payroll delivery.
Adopting a unified platform for healthcare payroll and HR not only helps you stay ahead of regulatory changes, reduce errors and minimize risks but also facilitates schedule management, license and certification tracking, and even finding qualified healthcare professionals to join your team.
Attendance & time tracking for healthcare teams
Healthcare complexity extends to attendance time and tracking, considering everything from 24-hour shifts to rotating schedules. Healthcare payroll software with time and attendance capabilities helps you build smart, compliant schedules by factoring in credentials, availability and staffing ratios.
It can also accommodate irregular hours, such as overnight shifts or employees working across multiple locations, simplifying even the most complex schedules. Your employees can log hours on the go with mobile clock-ins, while self-service tools make it easy to swap, claim, or drop shifts — with automated approvals for managers. And by integrating time tracking with direct deposit or mobile payroll, you can accurately track billable hours and better control labor costs.
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Managing shift differentials with healthcare payroll
Your employees are working hard, often overnight or on weekends and holidays. Shift differentials are commonplace and may require different pay rates tied to specific times, roles or conditions. The best payroll software for healthcare can easily manage tracking and applying of rates to help ensure fair compensation as well as compliance and overall staff satisfaction.
On-call healthcare pay management
For on-call employees, healthcare payroll can help make sure they're paid consistently and accurately. With automation, the right pay rates can be easily applied. Along with time-tracking tools, your payroll system should help minimize errors and support compliance with labor laws — with the result being a more transparent and reliable payroll process for administrators and employees.
Handling multiple pay rates with healthcare HR software
You may have employees who float between different departments with varying pay scales or there may be some who work regular shifts while also having specialty roles. With payroll software for healthcare, you can easily manage different pay rates while reducing the need for manual calculations and minimizing errors. A good payroll system can automatically calculate correct pay for different roles and shifts — even accounting for overtime — helping ensure your employees are paid accurately and giving you visibility into the entire payroll ecosystem.
Overtime tracking in healthcare payroll systems
Patient care is 24/7, and when you’re faced with staff shortages and emergencies, overtime is often inevitable. Being able to manage overtime pay while dealing with the nuances of shift differentials and multiple roles — not to mention compliance with labor laws, various contracts and your own organizational policies — is critical to your business. The best healthcare payroll system has time tracking built in. It should also be able to automate overtime tracking, ensuring your employees get paid accurately and on time — and helping minimize manual work for you.
Healthcare compliance made easy
As you know, healthcare is one of the most highly regulated industries in the United States, so it's important to choose payroll and HR software that can help you stay compliant and avoid costly mistakes. From Fair Labor Standards Act (FLSA) rules to Affordable Care Act (ACA) reporting, your payroll system should be able to:
- Automate wage calculations across a variety of employee classifications
- Track certifications and licenses
- Provide audit-ready reports
- Notify you of federal and state regulatory updates that may impact your organization
Without a unified platform for healthcare payroll and HR, it's easier to make mistakes and miss deadlines, which could potentially trigger audits, fines or lawsuits.
Benefits administration for healthcare workforces
Easy management of employee benefits should be integral to your healthcare HR software. With one central location for enrollment, eligibility tracking and plan management, your employees can easily access and review benefits while your HR teams have visibility into coverage status, information about dependents and contribution tracking — with ACA compliance tools, automatic updates and reporting built in.
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Easy setup for healthcare payroll & HR systems
Your day is challenging enough. The best payroll software for healthcare makes it easy to get your organization up and running quickly. With ADP's healthcare payroll solution you get guided onboarding, pre-built templates and stellar support every step of the way. Our implementation team helps match your needs, whether you're starting anew or switching systems, with easy migration of employee data, configuration of pay rules and getting your compliance settings established early on.
Location flexibility with healthcare HR software
From urgent care centers to hospitals, your healthcare employees support multiple locations that may span different jurisdictions. Your medical solutions payroll must be able to keep up with location-specific tax rules while accounting for shift policies and labor regulations. Having payroll software with location flexibility gives you centralized control that allows you to meet local needs.
Hiring & onboarding with healthcare payroll & HR tools
Efficient hiring and onboarding in healthcare can mean the difference between accelerated growth and revenue or costly delays due to manual processes, particularly around credential verification. Plus, compliance is critical at every step. Healthcare HR software helps streamline hiring and onboarding, ensuring new hires are tracked, verified and put to work quickly. Having an integrated payroll software for healthcare further ensures start dates for your new people are synced with time and attendance so they’re paid accurately and on time.
A unified system for healthcare payroll and HR can help save your organization money, minimize mistakes and reduce manual work — all the while supporting greater employee retention.
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