Guide to the Paycheck Protection Program (PPP)

Learn about the PPP, how to complete your borrower application, loan forgiveness, and ADP’s PPP reports that can help you determine your eligibility and maximum loan amount.

The Paycheck Protection Program (PPP), a provision of the CARES Act, offers forgivable low-interest loans to small businesses facing uncertainty during the COVID-19 emergency, so you can retain workers, maintain payroll, and cover certain other existing overhead costs.

How to Apply

Who can apply?
  • All businesses with 500 or fewer employees can apply. This includes nonprofits, veterans organizations, Tribal business concerns, sole proprietorships, self-employed individuals, and independent contractors.
  • Please note that certain businesses over 500 employees, including Franchises and NAICS 72 businesses (Accommodation and Food Services), may still qualify.
  • Businesses using a Professional Employer Organization (PEO), or transitioning to a PEO, that otherwise meet the eligibility criteria for a loan can apply. (See SBA FAQ #10)
When can I apply?
  • Starting April 3, 2020, small businesses and sole proprietorships can apply (Check with your lender).
  • Starting April 10, 2020, independent contractors and self-employed individuals can apply.
Where can I apply?
  • Check with your lender, but you can apply through any existing SBA lender or through any federally insured depository institution, federally insured credit union, and Farm Credit System institution that is participating. Other regulated lenders will be available to make these loans once they are approved and enrolled in the program. Visit SBA's website for a list of eligible lenders.
What do I need to apply?
What other documents will I need to include in my application?
  • Check your lender’s requirements, but we expect that you will at least need to provide your lender with payroll documentation (see reports below).

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ADP PPP Reporting

As your payroll and HR partner, ADP can help you gather the information you need to apply for these loans. When applying for a loan, clients will be asked for specific information about their business, that can be quickly accessed with our new reports. As a result of changes in guidance from the government, we encourage clients that ran their payroll cost report before April 8, 2020, to re-run their report, and to do so as close in time as possible to submitting their application to their lending institution.

Please select your ADP product below:

RUN Powered by ADP®

What Reports Do I Need?
  • To help determine the maximum loan amount that your company can request, use the CARES SBA-PPP: Monthly Payroll Cost Report. Your maximum loan amount is based on certain monthly payroll costs based on an average monthly total over the applicable period.
  • If your company uses ADP for tax filing, Form 940: Employer's Annual Federal Unemployment Tax Return and Form 941: Employer's Quarterly Federal Tax Return are available in RUN Powered by ADP. Your lender may require these Forms with your PPP loan application.
  • The CARES Loan Report Package contains a pre-packaged set of reports that your lender may require with your PPP loan application, including:
    • CARES SBA-PPP: Monthly Payroll Cost Report
    • CARES SBA-PPP: Monthly Payroll Cost Details
    • Form 940: Employer's Annual Federal Unemployment Tax Return
    • Form 941: Employer's Quarterly Federal Tax Return
  • If your company uses ADP for retirement services, to help determine the maximum loan amount your company can request, ADP Retirement Services has generated the Employer Contributions Report that details Employer paid 401(k) contributions posted to the recordkeeping system for check dates within the corresponding year and month. Included in the report are all contributions to your 401(k) retirement plan held at ADP, including employer paid Matching and Non-Elective contributions.
Where Do I Find the Reports?
CARES SBA-PPP: Monthly Payroll Cost Report
CARES Loan Report Package
Forms 940 & 941
  • These Forms can be found in the CARES Loan Report Package described above.

or

Employer Contributions Report
  • Log into the Plan Sponsor Website.
  • Select REPORTS from the left hand navigation menu
  • Scroll down to PLAN SUMMARY and select Employer Contributions Report to download.
Need More Information on the Report?
  • Click here for a brief explanation of how payroll costs are calculated in this report.
  • Click here for Frequently Asked Questions, including greater detail about how the report is calculated.

ADP Workforce Now® and ADP® Comprehensive Services

What Reports Do I Need?
  • To help determine if you are eligible for a PPP loan, use the 2020 CARES SBA-PPP: Headcount Report. Your eligibility is based on the number of employees you have and the industry of your business.
  • To help determine the maximum loan amount that your company can request, use the 2020 CARES SBA-PPP: Monthly Payroll Cost Report. Your maximum loan amount is based on certain monthly payroll costs based on an average monthly total over the applicable period.
  • If your company uses ADP for tax filing, Form 940: Employer's Annual Federal Unemployment Tax Return and Form 941: Employer's Quarterly Federal Tax Return are available from ADP. Your lender may require these Forms with your PPP loan application.
  • If your company uses ADP for retirement services, to help determine the maximum loan amount your company can request, ADP Retirement Services has generated the Employer Contributions Report that details Employer paid 401(k) contributions posted to the recordkeeping system for check dates within the corresponding year and month. Included in the report are all contributions to your 401(k) retirement plan held at ADP, including employer paid Matching and Non-Elective contributions.
Where Do I Find the Reports?
2020 CARES SBA-PPP: Headcount
2020 CARES SBA-PPP: Monthly Payroll Cost
Forms 940 & 941
  • Login here.
  • In the navigation menu, go to Reports > Tax & Banking > Company Tax Documents.
Employer Contributions Report
  • Log into the Plan Sponsor Website.
  • Select REPORTS from the left hand navigation menu.
  • Scroll down to PLAN SUMMARY and select Employer Contributions Report to download.
Need More Information on the Reports?
  • Click here for a brief explanation of how payroll costs are calculated in this report.
  • 2020 CARES SBA-PPP Headcount Report: Click here for more details.
  • 2020 CARES SBA-PPP Monthly Payroll Cost Report: Click here for more details, including how this report is calculated.
  • Watch this video to see where to find the PPP reports in ADP Workforce Now and how to run them.

ADP TotalSource®

What Reports Do I Need?
  • To help determine if you are eligible for a PPP loan, use the 2020 CARES SBA-PPP: Headcount Report. Your eligibility is based on the number of employees you have and the industry of your business.
  • To help determine the maximum loan amount that your company can request, use the 2020 CARES SBA-PPP: Monthly Payroll Cost Report. Your maximum loan amount is based on certain monthly payroll costs based on an average monthly total over the applicable period.
  • Some lenders may ask for Form 940: Employer's Annual Federal Unemployment Tax Return and Form 941: Employer's Quarterly Federal Tax Return with your PPP loan application. As a Certified Professional Employer Organization, ADP TotalSource remits payment of Federal and State employment taxes, including filing Form 940 and Form 941. In lieu of these forms, ADP TotalSource has prepared a letter you can provide to your lender.
  • If your company does not participate in the ADP TotalSource Retirement Savings Plan but you have your own retirement plan that is serviced by ADP Retirement Services, to help determine the maximum loan amount your company can request, ADP Retirement Services has generated the Employer Contributions Report that details Employer paid 401(k) contributions posted to the recordkeeping system for check dates within the corresponding year and month. Included in the report are all contributions to your 401(k) retirement plan held at ADP, including employer paid Matching and Non-Elective contributions.
Where Do I Find the Reports?
2020 CARES SBA-PPP: Headcount
  • From the TotalSource home page COVID-19 pop-up, click Access the reports you’ll need or Gather what you need to apply.
  • Look for the report named 2020 CARES SBA-PPP: Head Count or CARES SBA Paycheck Protection Program: Head Count.
  • You will receive a report similar to this sample report.
2020 CARES SBA-PPP: Monthly Payroll Cost
  • From the TotalSource home page COVID-19 pop-up, click Access the reports you’ll need or Gather what you need to apply.
  • Look for the report named: 2020 CARES SBA-PPP: Monthly Payroll Cost or CARES SBA Paycheck Protection Program: Monthly Payroll Cost.
  • You will receive a report similar to this sample report.
Forms 940 & 941
  • TotalSource clients can find a letter for lenders regarding Forms 940 and 941 in the COVID-19 Updates menu or spotlight section on the homepage.
Employer Contributions Report
  • Log into the Plan Sponsor Website.
  • Select REPORTS from the left hand navigation menu.
  • Scroll down to PLAN SUMMARY and select Employer Contributions Report to download.

ADP Accountant Connect®

Are there reports to help my clients?

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Loan Forgiveness Details & Reports

Up to 100 percent of the PPP loan is forgivable (to the extent that employers maintain specified employment and wage levels). The loan will be fully forgiven if the loan proceeds are spent, or the qualifying costs incurred, within 8 weeks of receipt of the loan (unless using an Alternative Payroll Covered Period for payroll costs, described below); the funds are used for payroll costs and the other permitted Loan Uses described below, provided that at least 75 percent of the forgiven amount must have been used for payroll costs; and certain other conditions are met.

Loan Forgiveness FAQs

Here are some frequently asked questions about loan forgiveness. Guidance on loan forgiveness is evolving and rules may change, so check back for updates.

What are permitted uses for PPP loans?
  • Payroll costs (as described below);
  • Interest on mortgage obligations, incurred before February 15, 2020;
  • Rent, under lease agreements in force before February 15, 2020; and
  • Utilities, for which service began before February 15, 2020
How will the amount of loan forgiveness be determined? Can a PPP loan be fully forgiven?

Yes, the amount of the loan can be fully forgiven as long as certain conditions are met. The specific amount will generally depend in part on what portion of the loan is used on eligible payroll costs and whether the employer has maintained staffing and pay levels during the covered period.

A loan may be fully forgiven if all the following three conditions are met:

  • The loan proceeds are spent, or qualifying costs are incurred, within 8 weeks of receipt of the loan proceeds.
  • At least 75 percent of the forgiveness amount was used for eligible payroll costs, and no more than 25 percent was used for the other Loan Uses described above.

    Example: If a small business seeks 100% forgiveness on a loan for $50,000, at least $37,500 must be for payroll costs during the 8-week period following disbursement of the loan. No more than $12,500 may be for the other Loan Uses described above.
  • Staffing and pay levels must be maintained during the 8-week period immediately following disbursement of the loan (see below).
What is the period within which I must spend my loan proceeds to obtain full loan forgiveness?

To obtain full forgiveness, loan proceeds must be spent during the 8-week period immediately following disbursement of the loan (the Covered Period). If you pay your employees on a biweekly or more frequent schedule, you may choose to begin the period on the first day of the first pay period following disbursement of the loan (“Alternative Payroll Covered Period”) for qualifying payroll costs only.

How will the determination of whether my business has maintained staffing levels be made?

To determine whether staffing levels have been maintained, the average number of full-time equivalent employees (FTEE) during the Covered Period or Alternative Payroll Covered Period will be compared to one of two time periods. Borrowers may either use the period from February 15 through June 30, 2019 or January 1 through February 29, 2020. For instance, if the employer had 20 FTEEs from February 15 through June 30, 2019 and 18 FTEEs from January through February 2020, the borrower would most likely choose the latter time period since it may be more advantageous. If the number of FTEEs during the Covered Period or Alternative Payroll Covered Period is lower than the time period chosen, the amount of loan forgiveness may be reduced proportionately.

Seasonal employers may compare the average FTEEs employed during the Covered Period or Alternative Payroll Covered Period to either period listed above or to any consecutive twelve-week period between May 1 through September 15, 2019.

Note that your forgiveness amount will not be reduced by a failure to maintain staffing levels during the Covered Period or Alternative Payroll Covered Period if (a) your average FTEEs between February 15 and April 26, 2020 is lower than your FTEES as of February 15, 2020, and (b) you restored the level of FTEEs by June 30, 2020 to be equal or higher to the FTEE levels as of February 15, 2020.

When calculating the amount of loan forgiveness, how will the determination of whether my business has maintained pay levels be made?

Repayment of part of the loan may be required if an employee’s average annual salary (for salaried employees) or average hourly rate (for hourly employees) are reduced by 25% or more during the Covered Period or Alternative Payroll Covered Period compared to the period of January 1 though March 31, 2020.

However, if (a) a given employee’s wage levels (annual salary level for salaried employees and hourly wages for hourly employees) between February 15 and April 26, 2020, are lower than as of February 15 and (b) you restore the wage levels by June 30, 2020 to be same or higher than as of February 15, 2020, there will be no reduction in forgiveness based on that employee’s wage levels.

Note: When comparing wage levels to determine if your loan forgiveness amount will be reduced, employees who earned wages or a salary at an annualized rate of more than $100,000 in any pay period of 2019 aren’t considered.

My company previously laid off an employee, but later offered to rehire the employee. If the employee declined the rehire offer, will my PPP loan forgiveness amount still be reduced?

The SBA has issued guidance to make clear that, as long as the company made a good faith, written offer of rehire at the same salary/wages and for the same number of hours, the employee’s rejection of that offer will not result in a reduction of the company’s loan forgiveness amount. The company must document the employee’s rejection of the offer of rehire. Employees who are terminated for cause, voluntarily resign, or voluntarily request and receive a reduction of hours may also be excluded from the FTEE reduction calculations.

How are "payroll costs" defined under the PPP?

Under the PPP, payroll costs generally include:

  • Employee gross pay including salary, wages, commissions, and tips, capped at $15,385 for the Covered Period or Alternative Payroll Covered Period (which represents the 8-week value of the annualized $100,000 cap).
  • All employer state and local taxes paid on employee gross pay, such as state unemployment insurance and employer-paid state disability insurance (in applicable states).
  • Employer healthcare benefits, including insurance premiums.
  • Employer-paid retirement benefits, including defined-benefit or defined-contribution retirement plans and employer 401(k) contributions.

Note: The definition of payroll costs excludes employer federal taxes, workers compensation premiums, payments to independent contractors, and payments to employees for leave covered under the Families First Coronavirus Response Act.

Do all payroll costs need to be paid within the Covered Period or Alternative Payroll Covered Period?

No. The latest guidance from the government indicates that borrows are eligible for forgiveness for payroll costs paid and payroll costs incurred, but not yet paid, during the 8-week Covered Period or Alternative Payroll Covered Period. Payroll costs are considered paid on the date of distribution of paychecks or origination of an ACH credit transaction. Payroll costs are considered incurred on the day that the employee’s pay is earned. Payroll costs incurred but not paid within the Covered Period or Alternative Payroll Covered Period must be paid by the next regular payroll date to be counted for forgiveness purposes.

What happens if I use less than 75 percent of the PPP loan on payroll costs?

Some of the loan (and interest) may not be forgiven and may need to be repaid. For example, a small business received a loan for $40,000, and during the applicable 8-week period, its payroll costs are $24,000. If the employer paid $12,000 on other Loan Uses described above, only $8,000 of the nonpayroll costs can be taken into account for loan-forgiveness purposes because 75% of the forgiveness amount must be for payroll costs. This would leave an additional $8,000 (plus interest) to be repaid by the employer.

How do I apply for loan forgiveness? How long will it take?

You can apply for loan forgiveness through the lender that is servicing the loan. Lenders have 60 days to make a decision on loan forgiveness. The SBA has issued a loan forgiveness application, which can be found here.

I used payroll cost and headcount reports for the PPP loan application. Can I use the same reports for purposes of loan forgiveness reporting?

No, the ADP payroll cost and headcount reports that were developed to support PPP loan applications cannot be used for PPP loan forgiveness purposes. ADP is currently developing reports to support clients with respect to loan forgiveness.

Does joining a PEO during the PPP loan forgiveness period adversely impact my business’s ability to apply for loan forgiveness?

No. Joining a PEO will not negatively impact loan forgiveness. A business that joins a PEO after receiving an SBA loan and before loan forgiveness will need to be able to produce payroll documentation for the period prior to the PEO relationship and payroll documentation from their PEO for the period following them joining the PEO relationship in order to support any request for loan forgiveness. (See SBA FAQ 10: A PEO client is considered an eligible borrower)

Loan Forgiveness Checklist

The SBA has issued a loan forgiveness application, which can be found here. Guidance on loan forgiveness is evolving and rules may change, so check back for updates. To help you maximize the forgivable amount, consider these steps:

In the 8 weeks following receipt of the loan...

  • Maintain staffing levels.
    • Ensure that the average number of full-time equivalent employees (FTEEs) during the Covered Period or Alternative Payroll Covered Period is at least equal to the average number of FTEEs during the period from February 15 through June 30, 2019, or January 1 through February 29, 2020. If the number of FTEEs is lower during the Covered Period or Alternative Payroll Covered Period than during these two time periods, the amount of loan forgiveness may be reduced proportionately.*
  • *If applicable, reverse any reductions in staffing levels by June 30, 2020.
    • FTEE reductions occurring between February 15 and April 26, 2020 will not be considered in reducing the loan forgiveness amount if they are reversed by June 30, 2020. However, if the staffing reduction was made outside the February 15 to April 26 timeframe, the forgivable amount may still be reduced even if the staffing reduction is reversed by June 30, 2020.
  • Maintain pay levels.
    • Where possible, avoid reducing any employee’s average annual salary (for salaried employees) or average hourly wages (for hourly employees) by 25% or more during the Covered Period or Alternative Payroll Covered Period compared to the period of January 1 through March 31, 2020. If any employee’s pay is reduced by 25% or more, repayment of a corresponding part of the loan may be required.**

      Note: When comparing wage levels to determine if your loan forgiveness amount will be reduced, employees who earned wages or a salary at an annualized rate of more than $100,000 in any pay period of 2019 aren’t considered.
  • **If applicable, reverse any reduction to an employee’s pay by June 30, 2020.
    • If (a) a given employee’s wage levels (annual salary level for salaried employees and hourly wages for hourly employees) between February 15 and April 26, 2020, are lower than as of February 15 and (b) you restore the wage levels by June 30, 2020 to be same or higher than as of February 15, 2020, there will be no reduction in forgiveness based on that employee’s wage levels. However, if the pay reduction was made outside the February 15 to April 26 timeframe, the forgivable amount may still be reduced even if the pay reduction is reversed by June 30, 2020.
  • Only use the PPP loan for permitted uses:
    • Payroll costs (as described below);
    • Interest on mortgage obligations, incurred before February 15, 2020;
    • Rent, under lease agreements in force before February 15, 2020; and
    • Utilities, for which service began before February 15, 2020.
  • Spend the loan proceeds, or incur qualifying costs, within 8 weeks of loan receipt. Alternatively, If you pay your employees on a biweekly or more frequent schedule, you may elect an 8-week period beginning on the first day of the first pay period following disbursement of the loan for qualifying payroll costs only.
  • Use at least 75% on payroll costs during the Covered Period or Alternative Payroll Covered Period. Payroll costs include:
    • Employee gross pay including salary, wages, commissions, and tips, capped at $15,385 for the Covered Period or Alternative Payroll Covered Period (which represents the 8-week value of the annualized $100,000 cap).
    • All employer state and local taxes paid on employee gross pay, such as state unemployment insurance and employer-paid state disability insurance (in applicable states).
    • Employer healthcare benefits, including insurance premiums.
    • Employer-paid retirement benefits, including defined-benefit or defined-contribution retirement plans and employer 401(k) contributions.

      If less than 75 percent of loan is used on payroll costs, some of the loan (and interest) may not be forgiven and might need to be repaid. For example, a small business received a loan for $40,000, and during the applicable 8-week period, its payroll costs are $24,000. If the employer paid $12,000 on other Loan Uses described above, only $8,000 of the nonpayroll costs can be taken into account for loan-forgiveness purposes because 75% of the forgiveness amount must be for payroll costs. This would leave an additional $8,000 (plus interest) to be repaid by the employer.

Loan Forgiveness Scenarios

Guidance on loan forgiveness is evolving and rules may change, so check back for updates.

Scenario 1

Maria's Eyecare received a PPP loan of $70,000 on April 10, 2020. The company has 8 weeks to meet the criteria* for loan forgiveness. The timeline starts as soon as the company receives the loan+.

In the 8 weeks after receiving the loan, Maria’s Eyecare didn’t reduce the number of full-time-equivalent (FTE) employees and didn’t reduce the pay of any employee****.

Because the company met all the criteria for loan forgiveness, the entire $70,000 loan is eligible for forgiveness.

Scenario 2

Benny's Metalworks received a PPP loan of $44,000 on April 12, 2020. The company has 8 weeks to meet the criteria* for loan forgiveness. The timeline starts as soon as the company receives the loan+.

Due to a loss of several major accounts, Benny's Metalworks reduced staffing at the end of Week 1 but kept pay levels the same for remaining employees. As a result, Benny's average number of full-time equivalent employees per month is 3 during the 8-week period from the date of the loan, down from 5 during a permissible lookback period (Benny used January through February 2020).

Here’s how the company uses the loan in those 8 weeks.

Staff reduction: Since the company was not able to maintain staffing levels during the 8-week period from the date of the loan, the amount of loan forgiveness is reduced proportionately:

Note: The forgiveness amount will not be reduced by a failure to maintain staffing levels during the Covered Period or Alternative Payroll Covered Period if (a) the average FTEEs between February 15 and April 26, 2020 is lower than the FTEES as of February 15, 2020, and (b) the company restored the level of FTEEs by June 30, 2020 to be equal or higher to the FTEE levels as of February 15, 2020.However, if the staffing reduction was made outside the February 15 to April 26 timeframe, the forgivable amount may still be reduced even if the staffing reduction is reversed by June 30, 2020.

Scenario 3

Lucy’s Craft Brewery received a $40,000 loan on April 8, 2020. The company generally has 8 weeks to meet the criteria* for loan forgiveness. The timeline starts as soon as the company receives the loan+.

Here’s how the company uses the loan in those 8 weeks:

Lucy hasn't reduced staffing or pay during the 8 weeks, but her payroll costs ended up being lower than she anticipated because an employee was on paid leave under the Families First Coronavirus Response Act (FFCRA) *****. As a result, part of the loan may need to be repaid since, for the purposes of loan forgiveness, no more than 25 percent of the funds may be used for covered nonpayroll costs.

Forgiveness Rules:

Conditions:

+ To obtain full forgiveness, loan proceeds must be spent during the 8-week period immediately following disbursement of the loan (the Covered Period). If you pay your employees on a biweekly or more frequent schedule, you may choose to select the first day of the first pay period following disbursement of the loan (“Alternative Payroll Covered Period”).

* A loan may be fully forgiven if all the following three conditions are met:

  • The loan proceeds are spent, or qualifying costs are incurred, within 8 weeks of receipt of the loan proceeds.
  • At least 75 percent of the forgiveness amount was used for payroll costs and no more than 25 percent was used for the other permitted Loan Uses.
  • Staffing and pay levels must be maintained during the 8-week period immediately following disbursement of the loan****.

Payroll Costs:

** Under the PPP, payroll costs generally include:

  • Employee gross pay, including salary, wages, commissions, and tips, capped at $15,385 for the Covered Period or Alternative Payroll Covered Period (which represents the 8-week value of the annualized $100,000 cap)
  • All employer state and local taxes paid on employee gross pay, such as state unemployment insurance and employer-paid state disability insurance (in applicable states).
  • Employer healthcare benefits, including insurance premiums.
  • Employer-paid retirement benefits, including defined-benefit or defined-contribution retirement plans and employer 401(k) contributions.

Note: The definition of payroll costs excludes employer federal taxes.

Permitted Loan Uses:

*** PPP loans may be used for:

  • Payroll costs;
  • Interest on mortgage obligations, incurred before February 15, 2020;
  • Rent, under lease agreements in force before February 15, 2020; and
  • Utilities, for which service began before February 15, 2020.

Staffing and Wage Levels:

**** To determine whether adequate staffing levels have been maintained, the average number of full-time equivalent employees (FTEEs) during the Covered Period or Alternative Payroll Covered Period will be compared to one of two time periods. Borrowers may either use the period from February 15 through June 30, 2019, or January 1 through February 29, 2020. If the number of FTEEs during the Covered Period or Alternative Payroll Covered Period is lower than both of these two time periods, the amount of loan forgiveness may be reduced proportionately. However, the forgiveness amount will not be reduced by a failure to maintain staffing levels during the Covered Period or Alternative Payroll Covered Period if (a) the average FTEEs between February 15 and April 26, 2020 is lower than the FTEES as of February 15, 2020, and (b) the company restored the level of FTEEs by June 30, 2020 to be equal or higher to the FTEE levels as of February 15, 2020.If the staffing reduction was made outside the February 15 to April 26 timeframe, the forgivable amount may still be reduced even if the staffing reduction is reversed by June 30, 2020.

Repayment of the corresponding portion of the loan may be required if an employee’s earnings are reduced by more than 25% during the Covered Period or Alternative Payroll Covered Period compared to the period of January 1 through March 31, 2020. However, if (a) a given employee’s wage levels (annual salary level for salaried employees and hourly wages for hourly employees) between February 15 and April 26, 2020, are lower than as of February 15 and (b) you restore the wage levels by June 30, 2020 to be same or higher than as of February 15, 2020, there will be no reduction in forgiveness based on that employee’s wage levels. If the pay reduction was made outside the February 15 to April 26 timeframe, the forgivable amount may still be reduced even if the pay reduction is reversed by June 30, 2020.

***** PPP loan proceeds may not be used to pay FFCRA paid sick or family leave wages for which a tax credit is allowed.

Loan Forgiveness Reports

PPP Loan Forgiveness Reports Overview
  • Clients that received a Paycheck Protection Program (PPP) loan under the Coronavirus Aid Relief and Economic Security (CARES) Act may need payroll data from RUN to calculate their loan forgiveness amount.
  • ADP has reports to help clients determine their Paycheck Protection Program (PPP) covered payroll costs.
  • More reports will be added in the near future based upon additional guidance from the Treasury Department and the Small Business Administration.
RUN Powered by ADP®
What Reports do I need?
  • CARES SBA-PPP: Loan Forgiveness Payroll Cost - provides the total payroll cost for all pay dates during the Covered Period or Alternative Payroll Covered Period. The total payroll cost must be at least 75% of the forgiveness amount.
  • CARES SBA-PPP: Loan Forgiveness Payroll Cost Details - provides the total payroll cost paid for all pay dates during the Covered Period or Alternative Payroll Covered Period by employee. The total payroll cost must be at least 75% of the forgiveness amount.
  • Note that, if there are any days between the last pay date in your Covered Period and the end of your 8-week Covered Period, the Payroll Costs reports will not include the wages incurred during those days. However, the latest guidance from the government permits you to add the pay for employee wages incurred but not paid before the end of your Covered Period. For payroll paid after the end of your Covered Period that includes wages incurred during the Covered Period, we recommend running separate Payroll Cost Reports for this period and add the proportionate share of incurred payroll costs to the totals before submitting to the SBA or your lender.
  • More reports will be added in the near future based upon additional guidance from the Treasury Department and the Small Business Administration
Where do I find them?
CARES SBA-PPP: Loan Forgiveness Payroll Cost
  • To generate the report first select Reports > Payroll > CARES SBA-PPP: Loan Forgiveness Payroll Cost.
  • Enter the report Start date and End date.

    Select the beginning date of the covered period based upon the date of first disbursement of loan proceeds or, if you pay employees weekly and/or bi-weekly, you may use an Alternative Payroll Covered Period, beginning on the first day of the first pay period following disbursement of your loan. Since PPP loans were available as of April 2020, RUN will only allow the Start date to be 4/1/2020 or later.

    The End date will default to 8 weeks from the Start date you select. You can modify the End date.

    Note: The report defaults to capture the 8-week period after disbursement of your PPP loan. If you run the report for less than 8 weeks, the wages of employees in excess of $100,000 may need to be adjusted.
  • Click Refresh.
  • Click Print Report or Export to Excel.
CARES SBA-PPP: Loan Forgiveness Payroll Cost Details
  • Select Reports > Payroll > CARES SBA-PPP: Loan Forgiveness Payroll Cost Detail Report.
  • Enter the report Start date and End date.

    Select the beginning date of the covered period based upon the date of first disbursement of loan proceeds or, if you pay employees weekly and/or bi-weekly, you may use an Alternative Payroll Covered Period, beginning on the first day of the first pay period following disbursement of your loan. Since PPP loans were available as of April 2020, RUN will only allow the Start date to be 4/1/2020 or later.

    The End date will default to 8 weeks from the Start date you select. You can modify the End date.

    Note: The report defaults to capture 8-week period from the Start date you select. If you run the report for less than 8 weeks, the wages of employees in excess of $100,000 may need to be adjusted.
  • Click Refresh.
  • Click Print Report or Export to Excel.
Need More Information on the Report?

Click here for Frequently Asked Questions, including greater detail about how the reports are calculated.

ADP Workforce Now® and ADP® Comprehensive Services
What Reports do I Need?
  • PPP: Loan Forgiveness Payroll Cost, provides the total payroll cost for all pay dates during the Covered Period or Alternative Payroll Covered Period. The SBA payroll cost must be at least 75% of the total forgiveness amounts.
  • PPP: Loan Forgiveness Payroll Cost Details, provides the total payroll cost for all pay dates during the Covered Period or Alternative Payroll Covered Period, broken out by employee. The SBA payroll cost must be at least 75% of the total forgiveness amount.
  • NOTE: If there are any days between the last pay date in your Covered Period and the end of your 8-week Covered Period, the Payroll Costs reports will not include the wages incurred during those days. However, the latest guidance from the government permits you to add the pay for employee wages incurred but not paid before the end of your Covered Period. For payroll paid after the end of your Covered Period that includes wages incurred during the Covered Period, we recommend running separate Payroll Cost Reports for this period and add the proportionate share of incurred payroll costs to the totals before submitting to the SBA or your lender.
  • More reports will be added in the near future based upon additional guidance from the Treasury Department and Small Business Administration
Where do I Find Them?
2020 CARES SBA - PPP: Loan Forgiveness Payroll Cost
  • To generate this report, from the main navigation menu go to Reports >> Custom Reports >> Sample Reports >> 2020 CARES SBA-PPP: Loan Forgiveness Payroll Cost.
  • For instructions on how to run this report, please refer to our FAQs here.
2020 CARES SBA – PPP: Loan Forgiveness Payroll Cost Details
  • To generate this report, from the main navigation menu go to Reports >> Custom Reports >> Sample Reports >> 2020 CARES SBA-PPP: Loan Forgiveness Payroll Cost Details.
  • For instructions on how to run this report, please refer to our FAQs here.
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What Reports do I need?
  • PPP: Loan Forgiveness Payroll Cost, provides the total payroll cost for all pay dates during the Covered Period or Alternative Payroll Covered Period. The SBA payroll cost must be at least 75% of the total forgiveness amounts.
  • PPP: Loan Forgiveness Payroll Cost Details, provides the total payroll cost for all pay dates during the Covered Period or Alternative Payroll Covered Period, broken out by employee. The SBA payroll cost must be at least 75% of the total forgiveness amount.
  • Note that, if there are any days between the last pay date in your Covered Period and the end of your 8-week Covered Period, the Payroll Costs reports will not include the wages incurred during those days. However, the latest guidance from the government permits you to add the pay for employee wages incurred but not paid before the end of your Covered Period. For payroll paid after the end of your Covered Period that includes wages incurred during the Covered Period, we recommend running separate Payroll Cost Reports for this period and add the proportionate share of incurred payroll costs to the totals before submitting to the SBA or your lender.
  • More reports will be added in the near future based upon additional guidance from the Treasury Department and Small Business Administration
Where do I find them?
2020 CARES SBA - PPP: Loan Forgiveness Payroll Cost
  • From the TotalSource home page COVID-19 pop-up, click Access the reports you’ll need or Gather what you need to apply.
  • Look for the report named 2020 CARES SBA-PPP: Loan Forgiveness Payroll Cost or CARES SBA - Paycheck Protection Program: Monthly Payroll Cost.
  • For instructions on how to run this report, please login. You’ll find the instructions on the home page.
2020 CARES SBA – PPP: Loan Forgiveness Payroll Cost Details
  • From the TotalSource home page COVID-19 pop-up, click Access the reports you’ll need or Gather what you need to apply.
  • Look for the report named 2020 CARES SBA-PPP: Loan Forgiveness Payroll Cost Report – Employee Level or 2020 CARES SBA - PPP: Loan Forgiveness Payroll Cost Details.
  • For instructions on how to run this report, please login. You’ll find the instructions on the home page.
Need More Information on the Report?

For instructions on how to run this report, please login. You’ll find the instructions on the home page.

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* All reports may not be available to all clients. ADP does not provide financial or legal advice. Companies should contact their financial or legal advisors or the Small Business Administration for more information regarding eligibility and their application.