D&L, Inc., a construction HVAC company with 158 employees, used ADP Workforce Now integrated with Acumatica to automate its payroll-to-general-ledger process. Previously, the team manually entered ADP GL files into Acumatica, taking half a day and increasing the risk of job costing errors. After implementation, general ledger entries and labor data now load automatically after payroll, improving project visibility and decision-making. The company reports approximately $8,000 in annual savings and greater confidence in its payroll and labor data.
Simply put, it has saved us half a day in time versus our old manual process - that’s around $8,000 in annual savings.
Dana Gay,
President
D&L, Inc.
| Challenge | ADP capability | What we did | Result |
|---|---|---|---|
| Manual general ledger entry into Acumatica increased administrative burden and error risk. | ADP Workforce Now® | Integrated ADP Workforce Now with Acumatica so general ledger entries are created automatically after payroll runs. | Reduced manual general ledger entry work by half a day and helped D&L save about $8,000 annually. |
| Manual job costing entries created errors such as incorrect job numbers. | ADP Workforce Now® | Automated payroll-to-Acumatica data transfer to remove manual entries that affected job costing. | Reduced job costing errors caused by manual entries, including incorrect job numbers. |
| Lag-time with labor data availability caused delays and reduced confidence in accuracy. | ADP Workforce Now® | Connected payroll data to Acumatica so labor information loads as soon as payroll runs. | Loaded labor information into Acumatica instantly after payroll, removing anxiety from waiting for manual entry. |
| Limited visibility into project and company financials hindered effective decision-making. | ADP Workforce Now® | Streamlined payroll and ERP data flow to give leaders better visibility into projects, overtime, and financials. | Improved visibility into projects and financials so D&L could monitor overtime and make more informed operational decisions. |
| A disjointed data transfer process took time away from strategic work. | ADP Workforce Now® | Eliminated the manual payroll-to-ERP transfer process through the Acumatica integration. | Freed the team to focus on strategic initiatives instead of administrative data transfer tasks. |
How can construction companies reduce manual payroll data entry into an ERP system?
Construction companies can reduce manual payroll data entry by connecting payroll data directly to their ERP system so general ledger and labor information flow automatically after payroll runs. D&L, Inc., a full-service HVAC company with 158 employees, used [ADP Workforce Now] construction with Acumatica to replace a manual process where GL files from ADP were entered into Acumatica by hand. The prior process took half a day and created a risk of errors. For construction firms managing job costing, this type of [ERP integration] can reduce rework and improve confidence in project financial data.
How does integrating payroll with Acumatica help construction job costing?
Integrating payroll with Acumatica helps construction job costing by reducing manual data entry and moving payroll-related labor data into the ERP system more consistently. D&L, Inc., an HVAC company headquartered in Blytheville, Arkansas, integrated [ADP Workforce Now] construction with Acumatica after manual entries created risks such as incorrect job numbers. With the integration in place, payroll data flowed automatically and D&L no longer had to worry about those manual-entry errors affecting job costing. For contractors, cleaner payroll-to-ERP data can make project cost tracking more reliable.
What ROI can a construction company see from payroll ERP integration?
A construction company can see ROI from payroll ERP integration through time savings, fewer manual errors, and better visibility into labor and project costs. D&L, Inc. used [ADP Workforce Now] construction with Acumatica to eliminate a manual GL transfer process that previously consumed half a day. The company reported approximately $8,000 in annual savings and gained automatic general ledger creation after payroll. For similarly sized construction businesses, this shows how payroll integration can convert administrative time savings into measurable financial impact.
Why is real-time labor visibility important for construction companies?
Real-time labor visibility is important for construction companies because labor costs affect project budgets, job costing, overtime decisions, and overall financial performance. D&L, Inc., a full-service HVAC company, used [ADP Workforce Now] construction with Acumatica so labor information loaded into Acumatica as soon as payroll ran. The company described this as removing the anxiety of waiting for manual entry and increasing confidence in the data. For construction businesses with active projects, timely labor data can support faster and more informed decisions.
How long can it take to implement a payroll and ERP integration?
A payroll and ERP integration can take a few weeks when the customer and provider focus on proper setup across teams and systems. D&L, Inc. implemented the connection between [ADP Workforce Now] construction and Acumatica, with the company noting that the implementation took a few weeks primarily on its end to ensure everything was configured correctly. Once in place, general ledger entries were created automatically after payroll. For employers, careful setup is important because integration quality directly affects downstream payroll, financial, and job costing workflows.
Can payroll integration improve decision-making for construction leaders?
Payroll integration can improve decision-making for construction leaders by giving them faster access to labor, overtime, project, and financial data in one connected workflow. D&L, Inc. used [ADP Workforce Now] construction with Acumatica to gain better visibility into projects and company financials after payroll ran. The company could monitor overtime and make informed operational decisions using more current data. For construction leaders managing complex projects, integrating payroll with ERP data can turn payroll information into a more useful management signal.
