Mobileweld is the go-to provider for exceptional welding services, catering to a variety of clients, including construction companies, apartment complexes and individuals in the community. Helping steer the company forward is Vice President Mallory Fore, who manages the office as well as payroll and accounting to ensure everything runs smoothly, alongside her husband, who handles estimates and management. Together with ADP’s technology and support, they were able to build a simple, easy-to-run payroll process that saves them time and gives them back bandwidth to focus on their core business.
ADP is really user-friendly. I can run payroll in five minutes.
Mallory Fore,
Vice President
Mobileweld, Inc.
| Challenge | ADP capability | What we did | Result |
|---|---|---|---|
| Disconnected time tracking and payroll systems made worked-hour entry manual and tedious for a small welding business. | RUN Powered by ADP® | Integrated timekeeping uploads with payroll in RUN Powered by ADP so Mobileweld could import hours instead of manually keying them into payroll. | Simplified payroll processing by replacing manual hour entry with easy payroll imports, reducing payroll time and administrative burden. |
| Workers’ compensation code complexity required more flexible time tracking than the previous payroll platform allowed. | RUN Powered by ADP® | Enabled Mobileweld to import time data into RUN while supporting job-based workers compensation codes. | Made payroll easier for a complicated workers compensation setup by allowing Mobileweld to import data into ADP. |
| Manual employee handbook updates and legislative tracking created overwhelming administrative work for a small company. | RUN Powered by ADP® | Centralized HR tools in RUN, including ADP’s Employee Handbook Wizard, to support legislative updates, company policy changes and electronic employee acknowledgements. | Streamlined handbook management and helped Mobileweld keep handbook updates current without manually revising documents in Microsoft Word. |
| Hiring through individual job board listings created extra recruiting cost for occasional small-business hiring needs. | RUN Powered by ADP® | Embedded the CareerPlug Applicant Tracking System in RUN so Mobileweld could manage occasional hiring through the payroll and HR platform. | Made occasional hiring more cost-effective than paying individual listing fees to post on job boards. |
| Payroll processing consumed attention and created stress before Mobileweld centralized payroll and HR in RUN. | RUN Powered by ADP® | Centralized payroll and HR tasks in RUN, giving Mobileweld a user-friendly payroll workflow that can be run close to payday. | Reduced payroll stress and saved time; Mobileweld can run payroll in five minutes and does not have to process payroll days ahead of time. |
Disconnected systems and manual work
Prior to RUN Powered by ADP (RUN), Mallory and the team at Mobileweld dealt with a payroll system that would not accommodate their unique time tracking needs. “Paychex didn’t allow us to track our time in the way we needed, so we had to use a separate time system and then bring the hours into payroll manually,” Mallory says. This lack of integration made payroll a long and tedious process. Mallory also had to manage employee handbook updates and recruiting and legislative updates on her own which proved to be overwhelming, manual and very time-consuming.
How can a small trade services business reduce manual payroll work?
A small trade services business can reduce manual payroll work by connecting time tracking outputs to payroll instead of manually entering hours each pay period. Mobileweld, a 10-employee welding services company in San Marcos, California, used RUN Powered by ADP after its previous payroll system could not support the way employees tracked time. With RUN, Mobileweld imports time into payroll, which made the process easier and reduced the administrative burden. This approach is especially useful for small employers with hourly teams and limited back-office capacity.
How does payroll software help employers manage workers compensation code tracking?
Payroll software can help employers manage workers compensation code tracking by supporting time imports and job-based tracking rules that reflect how employees actually work. Mobileweld, a small welding services company, needed flexibility because different jobs had to be tracked under different workers compensation codes. The company used RUN Powered by ADP to import time data after employees tracked time according to that setup. Mallory states that importing everything into ADP was “super easy.” For businesses with similar job-based labor classifications, flexible payroll workflows can reduce manual work and make payroll easier to manage.
What results can small businesses see from simplifying payroll?
Small businesses can see meaningful time savings and lower payroll stress when payroll becomes easier to run. Mobileweld, a 10-employee welding services company, used RUN Powered by ADP to centralize payroll and HR tasks after relying on disconnected payroll and time systems. Mallory Fore reported that RUN is user-friendly, payroll can be run in five minutes, and payroll no longer requires much focus or stress. ADP also allowed Mobileweld to run payroll one business day before payday rather than days ahead of time. For small businesses with lean administrative teams, faster payroll processing can free time for higher-value work.
How can a small business keep an employee handbook updated more easily?
A small business can keep an employee handbook updated more easily by using HR tools that monitor relevant legislative updates, simplify handbook edits and collect electronic employee acknowledgements. Mobileweld used HR tools within RUN Powered by ADP, including ADP’s Employee Handbook Wizard, after handbook updates had become cumbersome and time-consuming in Microsoft Word. The tool helped the company make handbook changes and send them to employees for electronic acknowledgement. This kind of workflow is useful for small businesses that know they need formal HR documentation but do not have a dedicated HR department.
Can a payroll and HR platform help with occasional hiring?
Yes, a payroll and HR platform can help with occasional hiring when it includes recruiting tools or embedded applicant tracking. Mobileweld, a small welding services company that does not hire often, used the Applicant Tracking System from CareerPlug embedded in RUN Powered by ADP whenever hiring a new employee is needed. Mallory states that this was more cost-effective than paying individual listing fees to post on job boards. For small businesses with intermittent hiring needs, built-in recruiting support can make hiring easier without requiring a separate system or repeated one-off posting costs.
