Coronavirus Aid, Relief, and Economic Security Act (CARES Act): Relief for Small Businesses

small business compliance employee handbook

Updated June 5, 2020

President Trump signed the Coronavirus Aid, Relief, and Economic Security Act (CARES Act, Public Law No. 116-136) into law on Friday, March 27, 2020. This expansive 880-page bill is intended to be another round of federal government support to individuals, businesses, hospitals and specific industries in dealing with the COVID-19 pandemic and its associated economic consequences.

On March 27, 2020, ADP® published Part 1 of our Eye On Washington on the CARES Act, providing a high-level summary of the CARES Act employer tax, retirement, paid leave and unemployment insurance provisions, as well as the direct payment to individuals provision. Below is a summary of other provisions of the CARES Act offering substantial relief to small businesses through loan and debt relief programs administered by the U.S. Small Business Administration ("SBA").

I. Paycheck Protection Program ("PPP") Forgivable Loans (Sections 1102 & 1106)

On June 5, 2020 the Paycheck Protection Program Flexibility Act (PPPFA or the "Act"), was signed into law to, among other things, extend the time period allowed for businesses to spend PPP loan proceeds, and allow loan forgiveness recipients to continue deferring payment of the employer share of the Social Security tax. Refer to EOW Paycheck Protection Program Flexibility Act of 2020 for more information.

Businesses and nonprofit organizations with 500 or fewer employees, as well as sole proprietors, independent contractors and self-employed individuals, may be eligible for a loan under a new program – the Paycheck Protection Program - from February 15, 2020 to June 30, 2020. This program will provide federally guaranteed loans, in amounts determined by a formula, with a maximum loan amount of $10,000,000. Loan proceeds can be used for payroll, health-care benefits payments, mortgage interest, rent, utility payments, and certain other costs, and are forgivable in an amount equal to the sum of such costs incurred or payments made during the eight weeks after loan disbursement, if employers maintain employment and wage levels.

To apply, businesses must have been in operation, with employees, on February 15, 2020. Businesses will need to make good-faith certifications that current economic uncertainty makes the loan necessary and the loan proceeds will be used for retaining workers, maintaining payroll or covering certain existing overhead costs. The SBA have issued eligibility criteria, and businesses do not need to show that credit was unavailable elsewhere. The CARES Act provides that the loans will be at an interest rate of one percent (1%), as well as waiver of all loan fees, collateral and personal guarantee requirements and subsidy recoupment fees.

There is flexibility for some businesses for determining the 500-employee limit. For example, Hospitality and Food Service industries (NAICS Code 72) may evaluate the number of employees based on each physical location. Certain franchises may also qualify as separate businesses, and the SBA will waive certain existing SBA affiliation rules. Businesses can also use, if applicable, the existing size standard established by the SBA for the number of employees for an industry. Whether a portfolio company of a private equity or venture capital firm is affiliated with its sponsor or with other portfolio companies will depend on the particular facts and circumstances, and existing SBA affiliation standards will apply.

The maximum amount of a loan is 2.5 times the average monthly payroll costs for one year, up to a limit of $10,000,000. Employers may use as the one-year period either the twelve months preceding the loan request or calendar year 2019. There are alternate calculation periods for seasonal employers and those not in business between February 15, 2019 and June 30, 2019.

In addition to wages, commission, cash tips and other compensation, the calculation of "payroll costs" includes health-care costs such as insurance premiums, state/local employer taxes, employee-paid federal employment taxes (federal income tax withholding and Social Security/Medicare tax withheld); retirement benefits and other specified costs. However, this calculation excludes for each employee compensation in excess of an annual salary of $100,000, as well as workers' compensation premiums and certain other items. It also does not take into account employer-paid federal employment taxes (Social Security/Medicare and FUTA). Payments to independent contractors and sole proprietors are also excluded from the calculation of payroll costs.

On April 6, 2020, Frequently Asked Questions were released which clarified that "the exclusion of compensation in excess of $100,000 annually applies only to cash compensation, not to non-cash benefits." Thus, the value of employee benefits such as contributions to retirement plans and group health care costs are not limited by the $100,000 cap on annual salary.

Forgiveness Provisions (Sec. 1106)

PPP loans may be used to retain workers and maintain payroll, and to pay for specified expenses, including health-care benefits payments, mortgage interest, rent and utility payments. However, at least 75% of the loan amount must be spent on payroll costs. The loan amounts are forgivable to the extent that employers incur or pay payroll costs, health-care benefits payments, mortgage interest, rent, utility payments or interest on debt incurred prior to February 15, 2020 during the eight-week period following the date of the loan. The eight-week period begins on the date the lender makes the first disbursement of the loan to the borrower, which must generally be within ten calendar days of loan approval. However, the prorated portion of any compensation over $100,000 per year for an individual employee is not forgivable.

The amount of the loan that is forgivable is reduced based on the failure to maintain the average number of full-time-equivalent employees compared to either the period from February 15, 2019 to June 30, 2019 or the period from January through February 2020. The amount forgiven is also reduced to the extent that compensation for any individual making less than $100,000 per year is reduced by more than 25 percent measured against the most recent full quarter of employment before the date of the loan. There is an alternative calculation for seasonal employers. However, reductions in the number of employees or compensation occurring between February 15 and April 26, 2020 will not be considered in reducing the loan forgiveness amount if reversed by June 30, 2020. Businesses do not need to pay interest on loan amounts forgiven, and forgiven amounts are also excluded from federal taxable income.

Employers that defer employer Social Security taxes under the CARES Act are not eligible for loan forgiveness under the PPP.

II. Economic Injury Disaster Loans and Emergency Economic Injury Grants(Section 1110)

The CARES Act also expanded access to the SBA's existing Economic Injury Disaster Loans (EIDL) program to businesses with fewer than 500 employees, sole proprietorships and independent contractors. EIDLs are low interest loans of up to $2,000,000, with principal and interest deferment at the SBA's discretion. Eligible businesses that suffer substantial economic injury, as a result of a disaster or emergency (which now includes COVID-19), can apply for an EIDL through December 31, 2020. EIDL proceeds can be used to pay for expenses that could have been met had the disaster not occurred, including payroll and other operating expenses. Under the CARES Act, the SBA will relax or waive certain rules and requirements for loan eligibility. The loan will bear a low rate of interest, but is not eligible for forgiveness.

An eligible business that applies for an EIDL can also obtain an emergency advance of up to $10,000 within three days of when the SBA receives the EIDL application. To access the advance, businesses must first apply for an EIDL and then request the advance. The advance does not need to be repaid under any circumstance, and may be used to keep employees on payroll, to pay for sick leave, meet increased production costs due to supply chain disruptions, or pay business obligations, including debts, rent and mortgage payments.

An employer that applies for an EIDL (regardless of whether related to COVID-19) may also apply for a PPP loan, so long as both loans are not used for the same purpose or are otherwise duplicative. An employer can also refinance an existing EIDL into a PPP loan by adding the amount of an EIDL to the sum of the payroll costs. However, any advance amount received under the EIDL Grant Program would be subtracted from the amount forgiven of the PPP loan.

III. Expansion of SBA Express Loans (Section 1102)

Businesses and nonprofit organizations with fewer than 500 employees, sole proprietorships and independent contractors that have suffered economic injury due to COVID-19 may also be eligible for a loan under the existing SBA "Express" Loans program. The SBA Express Loans program helps small businesses obtain loans in a faster and easier way. These loans provide businesses with revolving lines of credit for working capital purposes.

The CARES Act expands the allowable uses for loans under this program to permit payroll support, including paid sick leave, supply chain disruptions, employee salaries, mortgage payments and other debt obligations, to provide immediate access to funds for affected small businesses. The CARES Act increases the maximum loan amount for SBA Express loans from $350,000 to $1,000,000, until December 31, 2020. The CARES Act also reduces the cost of participation in the program by providing fee waivers, an automatic deferment of payments for up to one year, and no prepayment penalties.

IV. Small Business Debt Relief Programs (Section 1112)

For small businesses with current non-disaster SBA loans, under the CARES Act, the SBA will cover all loan payments on these loans, including principal, interest and fees, for six months. This relief will also be available to new borrowers who take out loans within six months of March 27, 2020. PPP Loans and EIDLs are not eligible for this debt-relief program.

he loans eligible for this relief include those guaranteed by the SBA, such as the SBA Business Loan Program (including the Community Advantage Pilot Program, but excluding PPP Loans) or Title V of the Small Business Investment Act. Loans made by an intermediary to a small business using loans or grants received under the SBA's Microloan Program are also eligible.

ADP Compliance Resources

ADP maintains a staff of dedicated professionals who carefully monitor federal and state legislative and regulatory measures affecting employment-related human resource, payroll, tax and benefits administration, and help ensure that ADP systems are updated as relevant laws evolve. For the latest on how federal and state tax law changes may impact your business, visit the ADP Eye on Washington Web page located at www.adp.com/regulatorynews.

ADP is committed to assisting businesses with increased compliance requirements resulting from rapidly evolving legislation. Our goal is to help minimize your administrative burden across the entire spectrum of employment-related payroll, tax, HR and benefits, so that you can focus on running your business. This information is provided as a courtesy to assist in your understanding of the impact of certain regulatory requirements and should not be construed as tax or legal advice. Such information is by nature subject to revision and may not be the most current information available. ADP encourages readers to consult with appropriate legal and/or tax advisors. Please be advised that calls to and from ADP may be monitored or recorded.

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Updated on June 5, 2020