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COVID-19 Employee Communications Toolkit

In times of crisis, your employees look to you for guidance. ADP has the tools you need to help them.

Easy Tools for Employee Communications

Many in the workforce today are feeling uncertain about their health and financial well-being. With the aid of our communications toolkit, you can help alleviate your employees’ fears, and build their trust in you as a dependable leader. The toolkit includes in-depth information on direct deposit, recent legislation and other valuable topics, along with customizable email templates designed to make it easy for you to craft messages to send to your employees.

Select and use only the communications resources that make the most sense for your organization. These resources are also available in Spanish.

Direct Deposit

Educate employees about the benefits of direct deposit so they can get paid without having to leave home.

Download Files (email template, direct deposit sign-up flyer and FAQs)

Mobile Self-Service

Remind employees about the resources they have at their fingertips. If you are currently providing employees with self-service, let them know about the ability to securely access their payroll and related information directly from their smartphone or tablet.

Download Files (email template and ADP Mobile App flyer)

Electronic Forms W-2

Make it easy for employees to access their W-2s online.

Download Files (email template and Benefits of Electronic W-2s flyer)

Families First Coronavirus Response Act (FFCRA)

Provide this poster to your employees so they are up-to-date on the FFCRA.

Download File (poster)

Employee Engagement

Help employees who are working remotely stay focused, productive and comfortable.

Download Files (email template, Remaining Engaged When Working Remotely PDF and Tips for Working from Home PDF)

Independent Contractors/Temporary Employees

Explain the benefits available to independent contractors impacted by COVID-19.

Download File (CARES Act email template)

Return to Work NEW!

Provide helpful tips for employees returning to work.

Download Files (email template, Return to Work Tips PDF)

Option to Defer Social Security Tax NEW!

Use this template to communicate to employees only if you wish to offer the deferral.

Download File (template letter)

Additional Resources for Employers

In addition to assisting with employee communications during the COVID-19 pandemic, we have valuable resources that can help your organization address the challenges you are facing today.

COVID-19 Response
Employee Engagement
Internal Communications
1099 and Independent Contractors
ADP Marketplace
Here, you’ll find a list of easy-to-implement HR apps that can help your organization navigate significant shifts in the way both you and your employees work. These apps are available to help your organization effectively keep your people connected, informed and productive while working remotely. Visit ADP Marketplace and click the Explore Now banner at the top.
Financial Assistance
You may be eligible for the new federal Paycheck Protection Program (PPP), a provision of the CARES Act designed to help small businesses facing uncertainty during the COVID-19 emergency. It offers forgivable, low-interest loans to retain workers, maintain payroll and cover certain other existing overhead costs. Find out more about the Paycheck Protection Program.
Deferring Employee Social Security Payroll Taxes NEW!
Learn about the Presidential Memorandum Deferring Employee Social Security Payroll Taxes, information employers should know before deciding whether to defer, and what updates ADP is making.

For the latest official information and guidance on COVID-19, please visit the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) websites.