What tax reform bill details do business owners need to know? Here's how you should prepare for payroll changes because of the upcoming tax cuts.

The Tax Cuts and Jobs Act (the Act) was passed by both the House and Senate on December 20, 2017, and was signed into law on December 22. The intent of the Act was to reduce taxes for individuals and corporations, but it also revamped parts of the tax code.

These changes were effective on January 1, 2018, which means business owners need to understand the details of the tax reform and react quickly. Here are some things to be aware of as you learn more about this complicated piece of legislation.

How Will the Bill Impact Business Owners?

  • Form W-4 Impact: Many of your employees could see a tax cut because of the tax reform law. On February 28, 2018, the IRS released a revised W-4 form. A new online withholding calculator was also released. The IRS recommends that employees check the accuracy of their withholdings using the provided calculator.

Employers should let staff know about the updated calculator and encourage them to use it. Although new W-4s aren't required in order to complete 2018 taxes, it may make sense to get ahead of the game and have employees fill out new W-4s now. Doing this systematically, rather than piecemeal, may help things run smoother.

  • ACA Individual Mandate: One of the other major changes is that the Act effectively eliminated the Affordable Care Act individual mandate, which required every person to have health insurance, get a waiver or be subject to a penalty. The penalty is now zero. That said, the tax reform bill did not eliminate the employer mandate. So, if you were required to offer health insurance before the Act, you still need to do so.

Bottom line: The IRS is striving to minimize the steps employers will need to make to accommodate the tax withholding provisions of the Act. Business owners should update their payroll system to reflect the new withholding tables.

How Should You Handle Employee Questions?

  • New Form W-4 Not Needed - Yet: The IRS has issued guidance that allows the employer to adjust an employee's withholding based on their current Form W-4. However, now that an updated form is available, employers should take steps to implement it. Communicate to employees that a new W-4 will be needed, and set up a process so this can be done in an orderly fashion.
  • Estimate Paycheck Impact: If any employees want to calculate how much change they will see, they can use a free online calculator to estimate the results. The IRS predicts that employees will see the change in their paychecks potentially as early as February. It should be noted that only 75 percent of filers should expect to see a cut. Some employees may see no change or a tax increase.

Bottom line: Employees should know that any adjustments as a result of the Act to their taxes will show up automatically in their paycheck starting as early as February, if the employer updates their payroll system accordingly.

What Should You Ask Your CPA or Business Advisor?

Your CPA or business advisor is aware of the upcoming payroll changes and is ready to help you react. This should be a quick adjustment. From there, you and your tax advisor should focus on the long-term effects of details relating to the Act.

  • Questions to ask might include:
    • How much will you and your business save in taxes starting in 2018?
    • What are some ways to invest that money back into your company and workforce?
    • Will you be hurt by the loss of any tax deductions, like the elimination of the deduction for entertainment expenses? Have this conversation now so you can adjust your business strategy if necessary.

Bottom line: You and your advisor should be focused on the long-term impact of tax reform.

It will be a busy few months as business owners react to the tax reform bill, and as new guidance is released, but the adjustment should be manageable with help from trusted advisors and reliable resources. From there, business owners can focus on long-term planning.

For more information, join or replay ADP's February 18, 2018, tax reform webcast, "Tax Reform Is Here...Understanding the Impact, Part 1."

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To get the latest information on tax reform, see ADP's Eye on Washington.

Tags: Laws and Regulations Taxes

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