This article was updated on August 22, 2018.
A workers' compensation carrier audit is when organizations typically uncover errors — like premium overpayments or money owed on the compensation policy.
Follow these three steps to reveal costly insurance policy risks, issues or questions now, before your carrier audit.
Step 1: Do a Reality Check on Your Premium Costs
Inaccurate premium payments can seriously interrupt your cash flow. Keep an eye open for signs that you may be paying too much or not enough for the compensation policy.
- Experienced significant unexplained changes in premium costs?
- Been improperly charged for employees like subcontractors who have their own coverage?
- Had a change in your number of employees that may not be reflected on your policy?
If you answered "yes" to any of the questions above, steps two and three may help identify the cause.
Step 2: Review the Job Classifications Listed on Your Policy
Improperly classifying employees' jobs is a common mistake that can impact your costs. Common misclassifications include:
- A clerical employee who is listed as working in your warehouse
- An administrative assistant who occasionally fills in as a delivery driver
- A seasonal hire listed as a permanent employee
- A worker who recently switched to part-time hours
Evaluating classifications regularly can help verify the accuracy of current positions and new hires as well as jobs that may have been eliminated since your policy took effect.
Step 3: Understand the Link Between Workers' Comp and Payroll
The accuracy of your workers' compensation premiums depends largely on the accuracy of your payroll calculations.
By reviewing your payroll on a regular basis, you can help avoid mistakes from being carried over to your workers' compensation premiums. As you review your payroll, keep these tips in mind:
- Items such as gratuities should be reported separately from your payroll
- The same goes for independent contractor wages — don't lump them in with payroll
Spot check your payroll report regularly to make sure all data is being correctly inputted and processed. Don't go it alone.
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