Update: Employers Must Submit 2017 and 2018 EEO-1 Pay Data to the EEOC By September 30, 2019

May 03, 2019

As previously reported, on April 25, 2019, a federal judge ordered the Equal Employment Opportunity Commission (“EEOC” or the “Commission”) to take all necessary steps to comply with an Obama-era change to EEO-1 data collection obligations by September 30, 2019. These new obligations increase the amount of information employers are required to collect and report to the EEOC, including pay data called “Component 2” data. Component 2 data includes wage and hour data for employees broken down by race/ethnicity and gender.

On May 3, 2019, the EEOC announced that it will collect both 2017 and 2018 Component 2 data from EEO-1 filers by September 30, 2019.

Background

On September 29, 2016, the EEOC issued a press release and related materials that modified employers’ annual EEO-1 reporting obligations to include Component 2 pay data. Initially, employers with 100 or more employees were expected to file the new EEO-1 Report in March 2018, with data for the 2017 calendar year. On August 29, 2017, however, the Office of Management and Budget (“OMB”) announced that the employer pay data reporting obligations ― Component 2 of the annual EEO-1 Report ― were suspended indefinitely. In explaining its decision, the OMB pointed out that the EEOC’s data file specifications for employers to use in submitting the new report had not been included in any Federal Register and, thus, the public had not had the opportunity to comment. In addition, the EEOC’s estimate of the burden on employers for the new report did not take into account these specifications. Further, the OMB stated that there was “good cause” to stay the effective date of the report, because it believed that portions of the new report “lack practical utility, are unnecessarily burdensome, and do not adequately address privacy and confidentiality issues.”

Nonprofit organizations immediately filed a challenge to the OMB’s decision to stay the previously approved pay data collection. In a March 4, 2019 order, the U.S. District Court of the District of Columbia (the “Court”) issued an order lifting the stay issued by the OMB in 2017, regarding the EEOC’s collection of pay data. The Court concluded that the OMB failed to demonstrate good cause for staying implementation of the previously approved changes to the annual EEO-1 Report.

The Court held a series of hearings, subsequent to its March 4 order, to determine how and when the EEOC should commence collecting pay data. Pursuant to the Court’s April 25 order and the EEOC’s May 3, 2019 announcement, employers will have until September 30, 2019 to submit 2017 and 2018 Component 2 data to the EEOC. Other key items remain open, but should be addressed in the days and weeks to come.

What does this mean for employers?

The EEOC’s 2018 EEO-1 survey portal opened on Monday, March 18, 2019, and the deadline to submit Component 1 data is May 31, 2019. The deadline to submit both 2017 and 2018 Component 2 data is September 30, 2019. The EEOC has stated that it expects to begin collecting EEO-1 Component 2 data for calendar years 2017 and 2018 in mid-July 2019, but we are waiting for firm guidance from the EEOC on precisely how and when they will be ready to accept 2017 and 2018 Component 2 data from employers. It is also possible that the judge’s order lifting the stay will be appealed, and the stay could be reinstated pending appeal.

Call to Action

The deadline for employers to submit Component 1 data remains unchanged, so employers should submit that information by May 31. ADP® will continue to closely monitor developments related to Component 2 data and update clients on this topic, as more information becomes available.

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ADP Compliance Resources

ADP maintains a staff of dedicated professionals who carefully monitor federal and state legislative and regulatory measures affecting employment-related human resource, payroll, tax and benefits administration, and help ensure that ADP systems are updated as relevant laws evolve. For the latest on how federal and state tax law changes may impact your business, visit the ADP Eye on Washington Web page located at www.adp.com/regulatorynews.

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Updated on May 3, 2019

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