ADP Advisor ®
Winter 2009 | Volume 20 No. 1
Start preparing now for year end 2009
The end of the 2009 tax year is approaching. Here are some important steps you should
take to close out the current year and prepare for the next:
- Review your current 2009 payroll schedule and note your scheduled final payroll for
this year. Your payroll file will be closed within 72 hours of processing this payroll.
If you need to add another payroll to 2009, or will not be running your currently
scheduled final payroll, contact the ADP Client Service Department immediately.
- You will receive an ADP 2010 Payroll Schedule and Payroll Calendar. Verify that next
year’s pay dates, period ending dates, and quarter closing dates are as you intended.
- Verify that next year’s management reports are scheduled for the correct weeks and
allow for any bonus or adjustment payrolls.
- Verify that the month-end dates are accurate on the In Line Monthly Summary
schedule.
- Verify special accumulators and clearings on the Master Control and set up any new
accumulators for 2010.
- Review ADP’s Quarterly Tax Verification letter, Client Files Reporting System letter,
and Year-End Client Booklets to verify the accuracy of your company’s information.
- Request the Interim Wage and Tax Register and review the employee data, the
State/SUI Credit Report for employees who have a “quarter” credit condition, and the
SIT Credit Report for employees who have a “year-end” credit condition.
- Enter and verify special compensation options, such as group term life, third-party
sick pay, long-term disability, taxable fringe benefits, deferred compensation, and
qualified pension.
- Contact ADP to schedule bonus and adjustment payrolls.
- Make sure you have the necessary supplies to wrap up 2009 and begin 2010,
including blank checks, payroll forms, blank W-2s, and employee calendar cards.
- Contact an ADP Client Support Specialist and request your Preview W-2s. Check
them for correct pension coding, missing third-party sick pay postings, and other
possible errors.
Visit www.complianceconnection.adp.com for step-by-step guidance on what you should do before your
last payroll of the calendar year — and what you should do after your last payroll, but BEFORE the first
payroll of the new calendar year.