Yes, direct deposits can be reversed. To do so, you should notify your ADP Client Service Representative (CSR) or Key Account Manager (KAM) as soon as possible. ADP will make every effort to process direct deposit reversals the same day they are received and will credit your account within three business days. Reversals can only be processed within five business days of check date. If the reversal is rejected at the employee's bank, the amount will be charged back to your account.

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If you report new hires yourself, you may use Form W-4, an optional state form, or your own equivalent form. If you use ADP's New Hire Reporting service, ADP will ensure that your new hire data is submitted in a format that conforms to your state's guidelines.

ADP offers a simple and affordable way to help you comply with new hire reporting laws. We take responsibility for accurately completing the required information for all your newly-hired employees (regardless of the states in which they work), helping you reduce the risk of fines for non-compliance and giving you more time to focus on other important issues.

Federal legislation requires that new hires be reported within 20 days of the hire date. It also states that if you use electronic or magnetic media, you must submit new hire data in two monthly transmissions not less than 12 or more than 16 days apart. However, your state agency may have more stringent requirements. If your company does its own reporting, click here for more new hire reporting information, including a list of state reporting time limits.

If you are an ADP NHR client, ADP will manage the deadlines for you. To ensure reporting in the shortest time frame, you should always input new employee data with the first payroll following the start date.

Employees can always cash checks at their own bank in accordance with normal check cashing rules and, in most cases, an ADPCheck can be cashed at the ADP partner bank issuing the check. Employers can also make arrangements with their bank to honor ADPChecks. Grocery stores and check cashing operations are other possible alternatives.

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To eliminate reporting discrepancies, it is important that you have a SUI number. Employers who are exempt from state unemployment insurance may still apply. Complete the section of the application form typically reserved for SUI exempt employers and the state will issue a SUI number to you. If upon filing the application, the state advises that they will not provide a SUI number, forward a copy of the response to your ADP payroll representative for review and resolution.

Click hereif you require a SUI application form.

Since this service eliminates check reconciliations, the need to obtain a copy of an ADPCheck is rare. Should one of your employees fail to receive a check, you may want to refer to the list of paychecks detailed in your payroll register to determine if an oversight has occurred.

If you still need verification of a check, contact your Client Service Representative (CSR) or Key Account Manager (KAM). If we find that the missing check has not cleared, you will need to complete a Stop Payment Request & Indemnification Form. If the missing check has cleared, your Client Service Representative or Key Account Manager can submit a request for a photocopy of the check.

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