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Travel and Accommodations

Hotel Information ›
Accommodations and Amenities ›
Hotel Extensions / Hotel Guarantee / Cancellations ›
Program Inclusions ›
Travel Arrangements ›
Required Travel Documents ›
Time Zone ›
Transfer Information ›
Safety & Security ›
Recommended Attire ›
Questions? ›


Hotel Information

Hotel Arts Barcelona
Marina 19-21
Barcelona, 08005 Spain
Telephone +34-93-221-1000
Email: rc.bcnrz.call.center@ritzcarlton.com

Accommodations and Amenities

While in Barcelona, you will stay at Hotel Arts Barcelona. A stunning landmark soaring above the Mediterranean Sea, this 44-story modern marvel – part of The Ritz-Carlton hotel family – is located near Barcelona's finest shops, restaurants and cultural institutions, including the Liceu Opera and Port Olympic. Sleek and contemporary in design, the hotel's public spaces are adorned with dramatic murals, paintings and sculptures created by some of Spain's best-known artists.

The contemporary décor of the Hotel Arts Barcelona carries over into the guest rooms, where all the comforts of home await. Each is outfitted with classic and luxurious amenities, including Bang & Olufsen stereo systems with an iPod adaptor, plush bathrobes, multi-line phones with voice mail, television, CD player, iron/ironing board, hair dryer and high-speed internet access.

Check-in Time: 3:00 PM
Check-out Time: 12:00 PM

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Hotel Extensions

Should you wish to extend your stay at the Hotel Arts, the discounted group rate for single/double occupancy is 250 EUR + 10% VAT + 2.25 EUR (city tax) per night, which includes breakfast for one guest. Breakfast for a second guest in the room is EUR 39.00 +10% VAT. This discounted group rate is available to you four days before and after the event, based on availability.

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Hotel Guarantee/Cancellations

Reservations for extensions outside the event dates will be accepted on a space-available basis and confirmed as reservation requests are received. Reservations for pre/post-extension guests will be secured through the individual guest's credit card, which will be charged when the reservation is made. Any cancellations within 48 hours of arrival will be assessed a cancellation charge of the total stay.

A "no show" will be fully charged for all extended nights booked and the room will be released.

NOTE: Credit card information is only required should you plan to pre/post extend your trip. ADP will host hotel accommodations for those attending the ReThink conference.

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Program Inclusions

Attendance at the ADP ReThink Global HCM Conference includes:

  • Meals as stated in the agenda.
  • Meeting program sessions and collateral materials.
  • Hotel accommodations at the Hotel Arts Barcelona for the nights of January 31, February 1 and February 2, 2017.

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Travel Arrangements

You should book travel arrangements using your company's preferred reservation method. Airline tickets should be booked into Barcelona El Prat International Airport (airport code: BCN).

Flight information: On the registration portion of this site, you will be asked to submit your flight information or send to ADPReThinkGlobalhcm@travelhq.com.

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Required Travel Documents

International Travelers: Citizens of certain countries may require special documentation or travel visas to enter Spain. Please check with your nearest consulate to arrange any special travel documents required for this trip. Note: If your passport expires within six months of your travel dates, you must renew your passport prior to your trip. Again, please check with your nearest consulate.

If you will be visiting multiple countries during your trip, please check with the consulate of each country listed on your flight itinerary to make sure you have all the necessary travel documents. Country-specific travel documents may be required when connecting through countries other than your final destination.

If you are a citizen of a United States Visa Waiver Program (VWP) country, and your flight itinerary will take you on a connecting flight through the United States, you are required to apply for an Electronic System for Travel Authorization or ESTA at least 72 hours prior to travel in order to transit through the U.S. For additional information regarding the requirements and to apply, visit the U.S. Department of Homeland Security. Once you have obtained your ESTA travel authorization, it will be valid for two years or the duration of your passport validity, whichever is shorter. The ESTA requires the same information as the paper I-94W form that VWP travelers formerly filled out en route to the U.S. Should you have questions or require assistance, contact your nearest U.S. Embassy. Note: You will still need to provide your airline or carrier with details of your passport, country of residence and the address of your first night's accommodation.

U.S. Citizens: You must have a valid passport to travel to Spain. Without a valid passport that matches the name on your airline reservation, you will not be permitted to board your flight. Note: The government of Spain only requires passports for U.S. citizens to be valid three months beyond your travel dates. However, if you will be extending your trip or visiting any other country – even on connecting flights – your passport should be valid at least six months beyond your travel dates, as validity requirements vary by country. If your passport will expire within three months of your travel dates (or within six months of your travel dates, depending on your plans and/or flight itinerary), you must renew your passport prior to your trip.

Passport Copies: It is recommended that you make several photocopies of your passport prior to traveling. Please leave copies at home with family members and carry copies in your carry-on luggage. If your passport is lost or stolen, this will make the reissuance of your passport much easier.

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Time Zone

During your trip, Barcelona will be operating on Central Europe Time (UTC / GMT +1 hour).

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Transfer Information

Arrival Transfers: Attendees are responsible for arranging their own ground transportation between the airport and the hotel. Taxis one way are approximately 35 EUR plus gratuity and can take approximately 30 minutes.

Departure Transfers: Attendees are responsible for arranging their own ground transportation to the airport at the conclusion of the meeting on Thursday afternoon, February 2. We request that your hotel departure time be no earlier than 4:00 PM on this day. The hotel bell staff will be able to store luggage during the time between checkout and actual departure from the Hotel Arts Barcelona.

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Safety & Security

At all ADP events, the safety and security of all attendees is a top priority.

If at any time prior to the conference there is a global event that may make travel to Barcelona unsafe for the ReThink Global HCM Conference, ADP will make necessary changes and communicate the course of action immediately to all attendees.

While at ADP ReThink Global HCM Conference, members of ADP's Global Security Organization will be present.

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Recommended Attire

Business-smart attire is appropriate for all functions at ADP ReThink Global HCM Conference. Be sure to pack a jacket to stay warm in Barcelona at this time of year. Please bring dinner attire complete with a dinner jacket or cover-up so you may comfortably enjoy our hosted dinners on Tuesday and Wednesday evenings.

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Questions?

Contact ADP ReThink Global HCM Conference Headquarters at 800-625-1326 or direct at 636-827-8163 or by email at ADPReThinkGlobalhcm@TravelHQ.com. Our business hours are Monday-Friday, 8:00 AM-4:30 PM, Central Time.

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